Improving Lives


Estates and Property Assistant

CISWO Head Office, Whiston, Rotherham



Job Title: Estates and Property Assistant

Job Type: Permanent, full-time

Hours: 37.5 hours per week, Monday to Friday 9am to 5pm

Salary: £28,462 per annum plus 29 days (plus bank holidays) annual leave , pension, Westfield Health, free onsite parking and other benefits

We are looking for a highly organised and motivated individual who will be the first point of contact for estates queries and who can deal with a wide range of property related matters efficiently and professionally. 

CISWO is a national charity whose mission is to improve the lives of individuals and communities facing disadvantage due to the impact of the coal mining industry.

This role will support the organisation in the administration of the estates and facilities management ensuring compliance with legislation and organisational standards.

This is an exciting and new role within the organisation and a great opportunity for someone with a background in property or estates management with strong administration and customer service skills.


As Estates administrator you will:


  •  Be the first point of contact for any property and estates enquires and undertake a wide range of administrative duties to support the estates management function.
  •  Provide detailed information to the senior management team regarding the organisations land interests to aid the interpretation of land related documentation.
  •  Ensure full records of all sites are correctly recorded and maintained on the organisations database and paper recording system.
  •  Research the organisations land interests including accessing historic and land registry records.
  • Maintain and organise property repairs and maintenance by liaising with contractors and suppliers.
  • Visit sites to support on-going activity as may be required, documenting and highlighting issues where identified.
  • Work with colleagues in the finance team to ensure financial records relating to property are accurately maintained, invoices issued and paid as necessary. 


The essential qualities, skills and experience you will need to apply for this role:


  • Experience of working in property or estates management, residential or commercial property administration
  • Excellent customer services skills and be confident liaising with a wide range of clients and third parties
  • A pragmatic approach with the ability to assess individual situations and take a practical and appropriate response to tasks.
  • Excellent IT skills including with competence in all Microsoft Office packages and experience of using and maintaining databases to a high standard.
  • Excellent time management skills and the ability to prioritise work
  • High attention to detail and problem solving skills
  • Understanding of confidentiality and dealing with sensitive issues
  • Driving licence and access to own vehicle 


How to apply


Please send your CV along with a supporting statement detailing how you meet the requirements for the role and send to